This week’s writing needs to come with a disclaimer. I like to write in a more conversational manner here but that may not be possible today, for it is difficult to discuss shareholder basis and a new tax form for it that is showing up this year for S Corporations in a light and breezy manner. So to that end, if you know that does not apply to you, come back next week.

At its most, well, base level, basis is the amount a shareholder has invested in an S Corporation. This is important because it determines whether distributions are taxable and whether losses can be deducted on a personal tax return. The new tax form that will deal with this is Form 7203. The form itself can viewed in a draft form here and a draft of instructions for the form can be visited here. If this is something your business has been tracking all along, filling this form out may take some time, but is not overly complicated. If you have not, though, be thankful it is early in the year and you can start to get your books and recordkeeping in order to complete the task.

So you need to be sure that your bookkeeping is properly tracking this – making sure that any money contributed to the business from, and distributions to, individual shareholders are being recorded.

This form is going to be necessary if you are claiming a deduction for your share of a loss in an S corporation. The IRS wants to see that it is really your money that paid the expenses of the business that resulted in that loss.  After all, you should not get to claim a deduction for expenses that you did not help pay for.

Call it coincidence or not, but this increased reporting is coming at a time when many businesses may be reporting a loss. There are few businesses that have not been affected by the COVID-19 pandemic and many industries were so affected that they saw some big losses. At the same time, however, there was a lot of money available from many different programs whose purpose was to help businesses weather those difficult times. This means there are businesses that will not be showing a profit, but at the same time, their shareholders did not see what they had invested in the business evaporate. Rather, those businesses were paying expenses with money that came from elsewhere. And in that situation, its shareholders should not then get to deduct losses on their personal returns.

So as promised, that is a bit more explanation and actual accounting talk than we usually put here. But as something new, it deserved the space and hopefully will help some of you out there be more prepared for handling the new requirements.

Recently, I been writing about how it will do you good to be on top of tax season early. You likely have now already received some tax documents, so here is to hoping you know where they are instead of burying them somewhere that you will find eventually (hopefully). That is a simple way to help tax season go well, but today, let’s talk about some ways it could go wrong.

The last two tax seasons came with new complications and challenges. They were so challenging that there are a significant number of paper returns from last year still being processed as we sit days away from the start of the 2021 tax season. So this year already promises to have its own challenges, but maybe we can stay out ahead of a couple of them.

Over the pandemic, many people paused their student loan payments. I do not want to cast any aspersions on this plan, for I am sure there are people who were greatly helped by not having to pay that bill during a time of diminished income. When you made those payments, though, it came with a tax deduction for paying the interest. Without that, it’s possible that some people could see a smaller refund than in the past, or possibly even owe some money. Again, getting ahead of things will get you that answer earlier and give you more of a chance to figure out how to handle it.

What could turn out to be even more of a difference for some, though, were the advance payments of the Child Tax Credit. I don’t think it’s right to go in depth on what it is here, but if you were getting money from the government on the 15^th of the month for the second half of last year, yeah, it’s that money. And that money isn’t like the three stimulus payments many received during the pandemic, which was essentially free money handed to you. Instead, the Child Tax Credit money consisted of prepayments of a credit that you may have already been receiving on your tax return. Granted, this credit was larger than it was in the past, but there are still many situations when getting some of it ahead of time will affect the amount of a refund, or again, leave a taxpayer owing some money. And yet again, this is where being out ahead of things and having this answer early could be beneficial.

Of course, there are a lot of people who have had little change in their lives over the last couple years and their tax situation will likely not be a big surprise. These interesting times, though, mean there are more people than usual who are going to be surprised, so don’t let that happen to you and make those times even more harrowing.

So it is here – the new year. Hopefully this writing finds you full of the promise this can come with and feeling the strength necessary to make it all come true.

In these parts, it is impossible to move to a new year without feeling like it is time to gear ourselves up for the coming tax season. Now I know few others out there get personally excited by this, but I will be so bold as to say that this is something you should start giving some thought to, as well.

Many of the most important tax forms are required to be mailed to you by the end of this month. This means you will be seeing them hit your mailbox (be it real or electronic) soon and you should have a plan for what to do when this happens. This does not have to be an elaborate scheme, for now you can just gather them in a safe, predetermined place. Have a folder (again, be it real or electronic) where you just put them when they are received. There is rarely anything you have to do with these forms other than look at them, confirm they are reasonable, and turn them over to your tax preparer. Keeping them in one location, though, means you don’t have to scramble through a pile of mail (yep, real or electronic) that has been growing for a couple months to find the forms you need.

And then, of course, you’re going to question whether you really got them all, because you kind of remember possibly getting one that didn’t look exactly like the ones you have now …

Taxes are never really fun. I mean they involve looking at how much money you have paid out to receive things that are not always the most tangible. This makes it really easy to push off for as long as possible. Then they get pushed off and become something that places a time crunch on you, thus becoming even less fun. This means that next year, you’ll be looking forward to it even less …

Hopefully this early in January, though, you are not dreading the process that much yet. Use the current mood to get a head start on things. So you know that place where you’re going to keep all of this information? Put something in there that you know you’re going to need but will not necessarily come via a form in the mail. This way you won’t have to worry about it at the end of March, instead tackling it now when things still feel full of promise. 

 Our heads aren’t so big here that we think you want to read anything long or in-depth from us this week. After all, if you are actually even present at work this week, you are spending half the time looking at the clock and the other half daydreaming about not being there.

So just let this be a call to make them good daydreams, then. After all, this is our second straight year where the holidays may not be being fully celebrated in the ways that we like. Even the best-case scenario involves them coming with some extra concerns and considerations. No matter then where you fall on that spectrum of celebration, this is a wish that you craft something good from it, find joy, and get special time to enjoy yourself, your friends, and your family.

We can all use some propping up during difficult times, and the start of the 2020s certainly has qualified as difficult times. Everyone deserves whatever solace and comfort they can find within it. So if that comes in the form a holiday-week daydream (even if you’re supposed to be working), then go ahead and enjoy it. We promise not to tell anyone.

Happy Holidays!

At the end of 2020, it would have been disheartening to think that a similar level of uncertainty would still be present at the end of 2021. But … here we are, and questions still abound. Have we gone through the worst of a pandemic or are we still in the middle of it? Where will the midterm elections bring us in 2022? Are we sitting on as much of a political powder keg as it sometimes feels?

During times when so much feels uncertain, it becomes ever more important to check in with yourself, to see how you are really doing. This is also applicable to your business if you happen to own one. So this week, I wanted to implore those of you in that situation to take a moment and do that check in with your yourself and your business.

One reason this is a good idea is because you can’t really move forward without knowing where you have been. If you don’t take the time to do that check-in, then you aren’t learning. You will be making choices based on whims and that is never going to lead to long-term success. When you think about the last year, be sure to look at both successes and failures. Did you not complete everything you had hoped to? If so, why? And even if outside circumstances are to blame, how could you have handled and/or prepared for them better? But also, where did you shine despite those circumstances?

If there is unfinished business that you hoped to complete, how can you still get there moving forward? And don’t just answer such questions with vague assurances and promises. Saying you’ll get there eventually means you can keep kicking your definition of ‘eventually’ down the road. Be sure to set very distinct goals with definite timeframes.

And do not only commit yourself to finishing what remains unfinished. Be sure to ask yourself new questions, too. What would you still like to change about yourself or how you behave in your business? What are you looking forward to learning or implementing? Where can you continue to improve? What is a big risk you are willing to take?

A way to deal with a time of uncertainty is to just kind of move along, be tossed around by the waves, and just keep your head above water. And you may ‘just survive’ for a while with that attitude, but things will never improve. And then when times get more certain, you will not be ready to adapt to them because you haven’t been looking forward the whole time. So may this moment of reflection serve you well, help you find solace, and let you derive strength from where you are even in tumultuous times.

If you started a business before March of 2020, the landscape of your industry is most likely nothing like it was when you started. The pandemic changed nearly anything in some way. One of the biggest results of this was an increase in technological advances and how much they were embraced.

We clearly are not yet through this global sea change, so it is impossible to give any definitive conclusions about its fallout. It is naïve, however, to think that everything is going to go back to just how it was in February 2020. So this is a call to business owners out there to embrace any new technologies your industries have moved toward during this time.

I started to think of this when word came out that the IRS was going to be accepting more digital signatures through Oct. 31, 2023. This is something that had already been extended a few times by the agency, and is looking like one of those things that they probably won’t be able to take back.

And why can’t things go back to how they were here? Convenience.

The key with a lot of the new technologies that have been being embraced is that they are designed to take less time and less work. If we can collaborate on a task in different locations at different times, it removes a lot of obstacles. There is no need to set up meeting times or possibly sit around while you watch someone complete one part of their task before doing yours.

And of course I can understand why some have reluctance to embrace some of these technologies. I mean, I just talked about things taking less time but there is clearly a time commitment involved in learning how to use and implement anything new. And of course, as with most new things, there can be a reluctance to look at it because you already know how to do what you’re doing, and likely do it very well, so why could you change?

Well the reason to change is that others are. How can you draw in new people to your business if a competitor is offering them more services with less hassle and it takes less time from them? I foresee many businesses that don’t adapt with the times being left behind by these times.

And if even a Luddite like the IRS is looking at new ways to make things easier, shouldn’t you?

It happened. We are actually in the final month of the year. We have already talked a bit here about getting to the end of the year and your last chances to make moves that can affect your tax picture. And now, it is December, the chances are decreasing, and it will be 2022 almost before we know it.

So consider that another little warning about timing.

But there’s no need to be all doom and gloom here, for there can be good news when it comes to taxes. (I know, I know, that sounds utterly impossible.)

First, last month the IRS released some guidance over a 100% deduction for food and beverage from restaurants. That’s right, 100%! Now, can you even get more good news than that?

You can! It applies to next year, too!

Hyperbolic exclamation points aside, this is something that will be a pretty good benefit for many. The actual IRS news about this is full of boring notices and procedures, but what they represent is not complicated. The meals deduction is usually 50%, so when you double what you are eligible for, that’s a good thing. Granted, this isn’t something so huge that I’m recommending planning some more end-of-year work dinners, but it is still a benefit worth highlighting. So just remember to keep those receipts after you have finished eating.

And yes, it is now time for the return of excessive punctuation! For did you know that teachers were also eligible for some deductions?!?!

This essentially is a deduction for classroom expenses that teachers paid out of their own pockets. Again, there is some hyperbole involved here, though, for this deduction caps out at $250 for an individual. The IRS sent out another notice about it last month, though, so I figured it was worth highlighting it here, too.

These may be only small bits, but they call attention to a bigger point about timing. The more prepared you are for your tax return, the more deductions you will have time to find out about, document, and claim. Each individual deduction may not be the difference between owing money and getting a hefty refund, but enough of them could shift things in a significantly better direction. And sure, the things we most look forward to this month aren’t tax preparation, but don’t forget about how good it can be to be on top of things before it is too late and time gets away from you.